Keeping information private and secure on the world wide web has become an increasingly hot topic. With the CIA data breeches making global headline news, it goes to show you that no one is exempt from exposing their own personal information, their friend’s, family’s and even their client’s.
The cyberattacks during the 2016 presidential election have made 40% of Americans more cautious about what they write in their emails, according to Reuters. So how do you ensure you are doing your part to protect that information and keep emails private? Not only should one be re-evaluating how you interact online, but you should be scrutinizing how you send email.
Encryption is the process of encoding a message in such a way that only authorized parties can access it – Wikipedia
There are five basic stops along your email’s route where it can be potentially compromised:
- Your Device: Any device you send your email from – phone, tablet, desktop, laptop, etc…
- The Internet (networks): Each time you send an email you make a connection to your email provider (whether that be KartHost KloudEmail, Gmail, Outlook, Yahoo, Apple, etc…) through your internet service provider (ISP) Verizon, AT&T, Comcast, etc…
- The Servers: The place that physically stores your emails. Most email services store your email as plain text, by the way.
- The Internet: Your recipient’s internet service provider.
- Your Recipient’s Device: Their phone, tablet, desktop, laptop, etc…
Every connection in the sequence must be encrypted, otherwise anyone can intercept it and read it if they know how, and hackers know how.
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When you use KloudEmail, the connection between 1-3 is secure, but not encrypted. This means your emails will not be read or scanned for marketing purposes (like free email services), but they are not encrypted. All of KartHost’s KloudEmail services offer premium spam & virus protection, but at step 4 we have no control over the security of your recipients internet connection – unless you use encryption.
The idea behind encryption is basically to scramble to the message the entire way through the sending/receiving sequence. The email
receiver follows a link to login to your encrypted email system to receive their encrypted email and documents, allowing you to control who sees your messages. This allows the emails you send to
remain encrypted the entire time (steps 1-5).
Businesses that send personal and/or sensitive information to/or about their clients – like doctors, lawyers, real estate agents, financial advisers are required to have encrypted email service. Other businesses also need to be aware that sending any kind of information that could damage clients, puts possible liability on the sender. Using encryption protects both you and your clients.
CLICK HERE To learn more about the core features offered in KartHost™ KloudEmail
For those needing encrypted email services though, we do offer CipherPost Pro allowing you to send all email and documents in a secure and encrypted manner to anyone that has an email address. You receive a patented delivery notice showing you when the received and opened your message.
There’s no hardware or software to manage, you can cancel anytime and you get a free 30-day trial.
To determine if your business (small or large) should be using encrypted email, contact us at [email protected] or call us now at 832-220-0040 ext. 101
The first step in securing your email is ensuring you are using a strong password. Once someone has access to your email they typically gain access to your other personal sites, like bank accounts, credit cards and 401K’s for example.